Employee Separation - Benefits Eligible

Georgia Tech is committed to seeing that all employees leaving Georgia Tech exit the Institute in a respectful and efficient manner.  In order to ensure that employees receive the benefits they are entitled to, several important steps must be taken.

 The transitioning employee should:

  • Verify that Georgia Tech has their correct address and phone number on file.  This will ensure the employee receives their W2 form. If the correct information is not on file, please update it on Techworks.
    • Retirees will continue to have access to Techworks
    • Terminating / Resigning employees will have access for two years.
  • Make decisions regarding their retirement accounts
    • Employees contributing to the Teachers’ Retirement System of Georgia (TRS) have three options:
      • Leave the money in TRS for up to four years. The money will accrue interest at a rate of 4 ½ percent.
      • Roll the money into a 401K, IRA or other eligible retirement plan.
      • Withdraw the money which will be subject to taxes. Refunds received before age 59 1/2, require an additional 10% federal tax for early withdrawal from a retirement plan.
        • To roll over or withdraw the funds, the TRS Refund form should be completed and brought to Human Resources at the address below. A copy of a state ID, driver’s license, or passport must be attached to the refund form.
  • Employees contributing to Optional Retirement Accounts (ORP), 403(b) and 457(b) accounts should contact their Georgia Tech representative to discuss their options. For additional information visit retirement page at http://www.ohr.gatech.edu/benefits/retirement.

NOTE: If you are retiring from Georgia Tech, you must complete an Automatic Insurance Deduction Authorization form to allow Georgia Tech to take funds from your personal checking account to pay your portion of the insurance cost. Click here to download the form.

The completed form may be faxed with a copy of a voided check to the Bursar’s Office at (404) 385-2652.

  • Contact the Credit Union if paying off a loan (404) 656-4114 and ask for a coupon book in order to continue payments.
  • Ensure that all library books, parking tickets, security badges, and GT accounts are returned or resolved in order to avoid the possibility of a hold being placed on their final paycheck.
  • Return their parking permit to the parking office.
  • Understand their insurance. Medical, dental and life insurance will continue through the end of the month in which the employee separates.
    • Long-Term Disability, Short-Term Disability, and Flexible Spending Accounts will end on the last day of employment.
    • Employees will have 60 days to elect COBRA. A COBRA letter will be sent to the employee’s home address. Ceridian administers COBRA for Georgia Tech and they may be contacted at 800-877-7994 for any questions.
    • Employees have 90 days to submit eligible FSA claims. An FSA claim form can be found here.
    • Aflac supplemental insurance may continue through direct billing.
    • Employees also have 30 days to convert to individual coverage for life insurance. The forms to convert MetLife and CIGNA Life are available at the benefits forms page located at http://www.ohr.gatech.edu/benefits/forms.
  • Print the Exit Checklist. Your department will complete Section I and II.  The form should be brought to Human Resources (address below) on your last day of employment

Georgia Institute of Technology
Office of Human Resources
Attn: Benefits
500 Tech Parkway
Atlanta, GA 30332-0435

For any questions please contact the HR Customer Services Center at 404-894-GTHR (4847).